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University of California, Berkeley

MINUTES OF THE E-BERKELEY STEERING COMMITTEE

Meeting of June 20, 2001
Chancellor's Conference Room - California Hall

Members present: Professor Alice Agogino, AVC Greg Brown, AVC Ron Coley, VC Ed Denton, EVC & Provost Paul Gray, Dean Ralph Hexter, Director Phyllis Hoffman, Executive Director Helen Kelly, University Librarian Thomas Leonard, VP Christina Maslach, AVC Jack McCredie, VC Donald McQuade, VC Horace Mitchell, Director Ralph Moon, Director Barbara Morgan, Professor Robert Price for VC Beth Burnside, Director David Scronce for AVC Sandra Haire, Professor Philip Stark, VP William Webster.

Also attending: Director Clifford Frost, IST-CNS; Rosemary Kim, University Relations; Michele Grisham and Carol Stillman, Cisco Systems.

1. Approval of Minutes and Introductions
Minutes of the May 21, 2001, meeting were approved as distributed. EVC Paul Gray welcomed Michele Grisham and Carol Stillman from Cisco Systems.

2. Announcements

3. Lessons Learned from This Year's Budget Process

Helen Kelly presented a compilation of comments (included in the meeting packet) on how the budget process could be improved. Generally, project owners didn't have enough information concerning what an e-Berkeley project is and what information should be included in the proposal. The ranking process would have been helped by a better categorization of projects. Helen asked for additional comments, and a discussion took place regarding project funding, priorities for infrastructure projects vs application projects, and the need for a clearer vision of campus goals.

4. Update on Berkeley Integrated Teaching and Learning Initiative

Christina Maslach introduced Professor Philip Stark, the new Faculty Assistant for Educational Technology. Professor Alice Agogino was acknowledged for her valuable efforts on many initiatives over the past two years.
The educational technology initiative, jointly developed by the Academic Senate Committee on Computing and Communication and the E-Learning Policy Committee, and endorsed by the Council of Deans, is now going forward under the direction of VP Maslach. She will work with VC McQuade at University Relations to develop funding. The initiative may include development of an office to handle licensing of intellectual property. Bill Webster and others suggested the time is right to forge better links with Extension.

Action: VC Maslach asked for recommendations from the group for individuals to serve on the Planning Committee.
EVC Gray believes the opportunities to expand our presence and influence (and dramatically improve our infrastructure) are great.

5. Update on Streaming Video Project

Jack McCredie reported that the transition of the BIBS project (video streaming for large lecture classes) from the Berkeley Multimedia Research Center to IST and OMS is going well. This high-priority e-Berkeley project should be ready for fall semester (although there may be some bumps).

6. Expansion of Network Advisory Committee

Cliff Frost handed out a map with campus buildings color-coded to show the status of the network infrastructure (good, terrible, or being worked on). Director Frost needs faculty members to join the existing Network Advisory Group, and he suggested a revised charter for a new "E-Berkeley/ITATF Network Advisory Group" to work with Communication and Network Services to set priorities for network upgrades and provide other advice. EVC Gray stressed the importance of making this a two-step process, where the Advisory Group proposes principles and criteria to the e-Berkeley Steering Committee, then recommends priority projects based on the approved criteria and available funding.
Action: EVC Gray will work with AVC McCredie and the Academic Senate to find 4-5 faculty to serve on the Network Advisory Group.

7. E-Berkeley Management and Project Plan

Helen Kelly and Michele Grisham distributed two documents related to "E-Berkeley Management and Solutions," tying together Vision, Success Factors, and 1-2 year Goals. Michele reviewed last fall's commitments in the areas of Leadership, Governance, Technology, and Competency. The Net Readiness plan did not work for the group; the Steering Committee needs a different kind of Management Plan to measure progress and deal with management issues such as funding and measurement (but not necessarily track specific projects). Michele recommended that a core team be assigned to work on "strategic planning light" and that we re-take the Net Readiness Assessment (55 questions, online) to identify progress.

Bill Webster reminded the group of the Academic Strategic Planning process now underway; it will include campuswide objectives that should be reflected in the e-Berkeley plan.

Action: EVC Gray directed that Helen Kelly, Jim Hyatt, Jack McCredie, Michele Grisham and Carol Stillman develop a process to arrive at a Management Plan (with strategic objectives), by the next meeting.

8. Closing Remarks

Paul Gray asked whether the July meeting should be held; it was cancelled by general agreement.
EVC Gray again acknowledged the importance of Professor Alice Agogino's contributions to the e-Berkeley initiative and this committee. He also thanked Michele Grisham and Carol Stillman for their assistance and is looking forward to continuing to work with them.

Future meetings:

Email group: e-berkeley_steering@listlink.berkeley.edu
Please send corrections and comments to: Sheila Press, avc_asst@uclink.berkeley.edu